Executive Session and Regular Session (56th Voting Session)
Mayor and City Council
November 22, 2022
Agenda

6:30 PMThe Mayor and Council will meet in Open Session only for the purpose of voting to close its meeting to discuss matters that the Open Meetings Act permits it to discuss in Executive/Closed Session.
6:30 PMExecutive Session Agenda

7:00 PM - November 22, 2022 - REGULAR SESSION -Council Chambers, Second Floor, City Hall

I.CALL TO ORDER
Mayor Emily Keller
II.INVOCATION
III.PLEDGE TO THE FLAG
IV.ANNOUNCEMENTS
A.

A.   Rules of Procedure – Effective December 15, 2020

B.   Use of cell phones during meetings is restricted.

C.   All correspondence for distribution to Elected Officials should be provided to the City Clerk and should include a copy for the City Clerk for inclusion in the official record.

D.   Meeting Schedule:

  1.  Tuesday, December 6, 2022 - Work Session at 4:00 p.m.

  2. Tuesday, December 13, 2022 - Work Session at 4:00 p.m.

  3. Tuesday, December 20, 2022 - Regular Session at 7:00 p.m.

  4. Tuesday, December 27, 2022 - No Meeting Scheduled

 

V.PROCLAMATION
A.Municipal Government Works Month
B.World AIDS Day
VI.GUESTS
Certificate of Appreciation:  Milestone Anniversary Recognition to Board and Commission Members
VII.AGENDA ITEM CITIZEN COMMENTS
Citizens are welcome to provide comments in person or by sending an email to councilcomments@hagerstownmd.org no later than 5:00 p.m. on Tuesday, November 22, 2022. Include your full name, home street address, and topic of your comments.  You may attach a letter to the email, or write your comments in the body of the message.  The City Clerk will read your name, address, and provide a summary of the comments.  The full copy of the comments will be provided for public viewing as part of the minutes.
VIII.MINUTES
October 4, 2022, October 13, 2022, October 18, 2022, and October 25, 2022
IX.CONSENT
C.Technology and Support Services
1.Office 365 Software Upgrade (City-Wide) - vTech Solutions, Inc. (Washington, DC) $ 155,593.78
D.Engineering
1.Installation of New Sidewalks on West Irvin Avenue Prior to Overlay - DIR Construction, Inc. (Laurel, MD) Not to Exceed $ 80,000.00
2.Replacement of Deteriorated Alley Paving - Advantage Landscape & Construction, Inc. (Hagerstown, MD) Not to Exceed $ 145,000.00
E.Police
1.AVCC Annual Subscription Fee - Lexis Nexis (Chicago, IL) $ 18,961.90
F.Public Works
1.Pricing shown is the total Washington County bid price - the original City Purchase Order for each component will be the approved FY23 budget totals.
2.Bulk Diesel Fuel and Gasoline Purchase:  Tank Wagon Deliveries - A. C. & T. Co., Inc. (Hagerstown, MD) $ 471,170.03
3.Bulk Diesel Fuel Purchase:  Transport Deliveries - A. C. & T. Co., Inc. (Hagerstown, MD) $ 2,566,758.10
4.Bulk Gasoline Purchase:  Transport Deliveries - Petroleum Traders Corporation (Fort Wayne, IN) $ 959,432.30
G.Utilities
1.Water: Water Service Materials – Core and Main LP (Martinsburg, WV) $ 48,885.88
2.Water: FY23 Chemical Purchase - Various Vendors $1,791,618.16
3.Wastewater: FY23 & FY24 Chemicals - Various Vendors $ 392,206.00
4.Wastewater: Muffin Monster - JWC Environmental (Santa Ana, CA) $24,481.00
X.UNFINISHED BUSINESS
A.Approval of an Annexation Resolution:  Annexation Case No. A-2022-02: Lands of GVP Hagerstown Owner LLC - 2 Western Maryland Parkway
B.Approval of an Ordinance:  Cable Franchise Agreement with Comcast
XI.NEW BUSINESS
A.Introduction of an Ordinance:  Purchase of 50-58 West Antietam Street
B.Introduction of Ordinance:  Amending the City Code - Add Chapter 230, Transient Housing
C.Introduction of Ordinance:  Amending the City Code - Amending Chapter 65, Habitual Offender, to Enhance Support to Transient Visitors and Neighbhorhoods
D.Introduction of Ordinance: Amending the City Code - Amending Chapter 95, Excessive Use of City Services, to Impose Fees for Police, Law Enforcement Services, and Code Administration Services Which are Over and Above the Costs of Providing Normal Police Protection, Law Enforcement, and Code Administration Services at Transient Housing Facilities 
E.Approval of a Resolution: Authorizing Financial Incentive Agreement between the City of Hagerstown and MCB Hagerstown, LLC 
F.Approval of a Resolution: Lease Amendment with Maryland Watch Works
G.Approval of Letter of Intent with Maryland State Departments of Labor and Education for the City of Hagerstown Property Located at 2-6 N. Potomac Street
H.Approval to Reimburse Washington County for the Community Based Prosecutor for FY23
I.Approval of Solid Waste "Collection Service Fee" Increase
XII.GENERAL CITIZEN COMMENTS
XIII.CITY ADMINISTRATOR'S COMMENTS
XIV.MAYOR AND COUNCIL COMMENTS
XV.ADJOURN